Document Controller

Location: Glasgow
Job Sector: Energy

Scottish Power Energy Networks is looking for a Document Controller to join their team based in Glasgow.

Position Title: Document Controller
Working Location(s): Glasgow (Hybrid working available)
Duration: 15 months initially
Working Pattern: Full-time (5 days / week)
Rate: Dependant on experience

To be successful in this role, we are looking for you to have a good understanding of document control and procedures. Previous experience with the wind or electricity generation industry is advantageous, however this is not essential. Applicants must have working knowledge and experience of Aconex

Main aspects of the role:

Maintain Documents
Quality check of documents – check for signatures and dates or drafting and editing sentences.

Train Employees
You will also be tasked with training employees in the proper way to create or fill out company documents.

Fulfil Document Retrieval Requests
Handle the retrieval of documents either as directed. Must be able to retrieve documents and data quickly and efficiently when needed.

Organise and Archive Documents
The Document Controller will be responsible for the accurate controlling of all documentation through the approved Electronic Document Management System, including tracking and follow-ups necessary for an orderly site operation.
Carry out QA checks on all published information/documentation in accordance with project document control procedure and perform document storage duties. This may involve scanning documents, physically and electronically filing documents, organising documents, and ensuring documents are saved and safeguarded from theft or destruction. It also usually requires Document Controllers to adhere to a retention schedule, meaning they must know the proper ways and times to destroy old documents. You must be competent in Microsoft applications.

Desired Personal Attributes

Close attention to detail
Ability to integrate and be part of a team
Ability to identify, map and manage processes
Good communication skills, both written and verbal
Logical and well organised
Methodical with the ability to prioritise
Able to manage workload by understanding requirements, deadlines
Positive response to pressure
Flexible and reliable

Key Attributes

Experience and knowledge of using Aconex (EDMS)
Ability to handle multiple tasks concurrently and in a timely fashion
Good interpersonal skills and ability to work effectively and efficiently in a team environment to accomplish goals
Must display eagerness to learn and continuously improve
Positive work attitude that supports teamwork and continuous improvement
Maintaining document management systems and MDRs
Assisting and participating with audits
Highly organised and work well in fast-paced environments.
Communication skills should be excellent.

Click here to apply:

Leave a Comment

Your email address will not be published. Required fields are marked *