Overview
The role is responsible for the provision, administrative and secretarial support to senior executives and management. This role requires a high level of professionalism, discretion, and organizational skills to facilitate efficient operations within the company.
Job Type: Full Time
Qualification: BA/BSc/HND
Experience: 5 years
Location: Lagos
Job Field: Administration / Secretarial
Requirements
- Bachelor’s degree in business administration, secretarial studies, or a related field is preferred.
- Minimum of 5 years’ experience as an executive assistant, preferably in the oil and gas industry.
- Proficient in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English.
- Strong organizational and multitasking abilities.
- High level of discretion, professionalism, and confidentiality.
Responsibilities
Calendar Management:
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Ensure executives are well-prepared for meetings with necessary documents and information.
Communication:
- Screen and prioritize incoming calls, emails, and other correspondence.
- Draft and edit correspondence, reports, and presentations on behalf of executives.
- Handle confidential and sensitive information with discretion.
Meeting Coordination:
- Arrange and coordinate meetings, conferences, and events, both internally and externally.
- Prepare meeting agendas, take minutes, and distribute action items as needed.
Travel Arrangements:
- Organize and book travel arrangements, including flights, accommodations, visas, and transportation.
- Prepare travel itineraries and ensure executives’ travel needs are met.
Document Management:
- Maintain and organize electronic and physical filing systems.
- Retrieve and archive documents as required, ensuring easy access for executives.
Expense Management:
- Track and manage expense reports, reimbursements, and petty cash for executives.
- Ensure expenses are aligned with company policies and budgets.
Office Administration:
- Oversee the general office operations and ensure a tidy and professional work environment.