Location: Surulere
Job summary:
Our client, a voluntary Christian faith-based organization (not a church) seeks the services of an Administrator for immediate employment. The ideal candidate MUST have worked in a similar organization. e.g., a Ministry, Church or Christian based organization (only candidates from this background will be invited for interviews)
The purpose of this role would be to lead, supervise and facilitate the day-to-day administrative operations of the Ministry.
Key Responsibilities
1) Office Management and General Administrative Services
Provide general administrative support to the Ministry’s activities
Assist in administering the officiating Minister’s diary, arranging events and appointments, as well as setting up meetings as required
Order office supplies for the Ministry’s use and oversees the maintenance of office equipment
Ensure a safe and clean working environment within the building
Review and implement procedures to ensure clear, efficient and effective operations
2) Communications
Manage correspondence, including post, e-mail, and phone calls to members
Distribution of materials/books, planning for meeting days, sending invites and letters
Documentation of members’ information and ensuring they are updated from time to time
Acting as first point of contact for enquiries whether in person or by phone, post, and email ensuring they are dealt with politely and followed up by appropriate action
Provide administrative support to the Ministry’s board member for all matters relating to the organizations events; member visits; printed communications or via social media etc.
3) Management of the Ministry’s premise and building
Ensure the premise is clean, tidy and safe for all visitors and members
Advise concerned units of any repairs as required
Supervise procurement of materials and equipment for cleaning
Payment of utility bills
Vendor and supplier management
Any other duty(ies) assigned
Education:
Relevant administrative degree or certifications
Experience, skills and competencies:
Minimum of 4 years of related experience in a faith-based organization
Excellent interpersonal communication skills – written and oral
Strong attention to detail
General office and clerical skills
Confident IT skills
Strong planning skills with the ability to work autonomously and manage workload
Ability to work flexibly
Personal Attributes:
Sensitive listener
Experience in dealing with matters of confidentiality
Ability to make decisions and take an initiative
Motivated to deliver high-quality output
Ability to manage the unexpected.